Dos and Donts of Office Moving

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Dos and Donts of Office Moving

Moving Dos

Use only the special move “tags” that your mover has provided. Tag
everything no matter how small or seemingly inconsequential! For
example; when a desk has a removable return, both pieces must be
tagged. Bundles of computer cables, floor mats, white, trash cans,
typewriters, individual computer components and peripherals etc.… must
all be individually tagged. Items not tagged will not be moved.

Tag items in locations that are easy for the mover to spot. For
example, tag…

  • Bookcases on top
  • Chairs on the back rest
  • Storage cabinets and filing cabinets on the front top
  • Desks, tables and credenzas on
  • Tag boxes on the ends – do not place tags

Completely empty the contents of the following articles (these items will be flipped on end onto dollies – contents that are not emptied will fall

  • Desks
  • Table drawers
  • Credenzas
  • Shelving
  • Storage cabinets
  • Bookcases

Leave only the two (2) bottom drawers of lateral (the wide type) file
cabinets full. All drawers above the bottom two drawers must be completely

Plan on making all electrical and mechanical disconnections yourself
(unless other specific arrangements have been made with your mover).

Secure personal items such as money, computer discs, and items of personal
value. Take these items with you to your new office location.

Moving Don’ts

Use your name when labeling, tagging and marking. Use your assigned number only. Placement of furniture and equipment at your new facility will identified by number, not by name. If you do not know your assigned number, see your company’s move manager who will assign a number for you to use.

Empty vertical (the narrow type) file cabinets. These will be moved full.

Move photocopiers or Printers with toner installed inside. Notify all
service or lease agents that you are moving photocopiers or computer
equipment that is under contract.

Final Employee Checklist

  1. Is desk empty?
  2. Are supply cabinets cleared?
  3. Are file drawers locked?
  4. Are breakable items properly packed?
  5. Are wall items taken down?
  6. Are typewriter carriages centered?
  7. Are “Do Not Move” tags placed?
  8. Are liquids drained from equipment?
  9. Are loose casters removed?
  10. Typewriters and other machines disconnected?
  11. Are desk pads and chair pads tagged?
  12. Is everything tagged and marked?

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